Along with the resources on the main Scout Association website, we have also produced some templates and examples that can help give you a head start in your planning. We will add more, as things develop.
Guidance for Group/Units
Groups and Districts must follow UK Government and UK Scouts guidance; and, where possible, should continue to support young people to engage in our programme, safely, remotely.
While Scouts isn't meeting face to face (to keep everyone safe) it's more important than ever to make sure that we can continue into the future. Groups and Districts have fixed costs, which they have to pay, whether we're meeting face to face or not.
Subscriptions charged by Groups covers membership fees to support local and national services, which includes volunteer training and support, insurances, safeguarding, legal protection, and the development and support of our programme; as well as the running costs of each Group (some of which are fixed). We know that we will still be required to pay membership fees and are all working hard to reduce running costs, where possible.
We’re all dealing with extraordinary circumstances and we know that parents and carers of our members may be facing financial challenges of their own. However, we would ask that parent and carers give thought to the level at which they feel able to continue to financially support their Group during this period. Individual groups should also be assessing their financial position, to cater any subscription requests to the fixed costs they have to meet.
If parents and carers feel able to continue to pay membership subscriptions for each young person, we would be very grateful. It will mean that we can still be here ready to welcome their children back when the crisis passes.
If parents and carers are in a difficult position, please let your Group leadership teams know, as we do not wish to cause any further financial hardship; and would want to discuss this with you.
We’re still working to support all our members, at home to continue learning skills. Take a look at https://edenscouts.org.uk/scouting-at-home to take part in activities, as well as scouts.org.uk/the-great-indoors, which is a collection of over 100 fun activities to help them have fun and keep learning.
Remote Executive Committee Meetings
In relation to Executive Committees meeting remotely; UK Scouts have approved an amendment to the standard constitutions in POR which allows meetings to be held remotely. It also allows decisions to be made electronically. The wording is as follows:
- Electronic voting (such as email) is allowed for decision making of the County/District/Group Executive Committee and its sub-Committees when deemed appropriate by the Chair. In such instances at least 75% of committee members must approve the decision.
- The County/District/Group Executive Committee & its sub-Committees can meet by telephone conference, video conference as well as face to face in order to discharge its responsibilities when agreed by the appropriate Chair.
Charity Commission Guidance on AGMs
In relation to Charity AGMs, Coronavirus is having a major impact on charity events and the Government’s health advice may lead to some charities having no choice but to decide to cancel or postpone their AGMs and other critical meetings.
If as Trustees, you decide it is necessary to do so, you should record this decision to demonstrate good governance of your charity. This is particularly important if it is not possible to hold your AGM which may make it difficult for you to finalise your annual reports and accounts.
We advise that you consider running your AGM as an online meeting; but it is a decision of the Trustees of each charity.
Wherever possible, the Charity Commission ask you to try to get your annual reports to them on time. If this is not going to be possible, they should be contacted on 0300 066 9197.
Resources & Templates
Group Guidance & Resources
Disclosure (DBS) Checking
Child's Guide to Coronavirus
Supporting Local Communities
COVID Secure Programme Planning Checklists/Guidance
Nights Away & International Travel Guidance
Parent/Carer Online Survey
Young Person Online Survey
Action Plan and Risk Assessment Resources
Action Planning Tool (recommended)
COVID-19 Restart Checklist (recommended)
Risk Assessment Tools and Templates
Quick Reference Guide to Restarting
Cumbria Scouts - Return to Scouting Guidance
Editable Example Action Plan
Risk Assessment Example 1
Risk Assessment Example 2
Risk Assessment Example 3 - Cumbria Version
Programme Planning Resources
Beavers - Socially distanced activities
Cubs - Socially distanced activities
Scouts- Socially distanced activities
Explorers - Socially distanced activities
Network - Socially distanced activities